If you’re using MS Outlook, then you might be facing the problem of getting duplicates, which is very frustrating for the user. It can be due to syncing errors, configured rules being set incorrectly, which results in clutter in your mailbox, and a slowdown of Outlook’s performance. So, in this article, we’ll discover how to delete double emails in Outlook using both manual and automated methods effectively, which helps your inbox from these errors.
Why Do Double Emails Come in Outlook?
Before getting into the solutions, let’s find out the causes of getting similar emails:
- If you’ve connected multiple devices to your account, then a syncing error can arise, which makes doubles appear in your inbox.
- Wrongly applied rules lead to duplication of messages.
- If a single file is imported many times, it will download again, which creates a problem of doubling of emails.
- Using third-party antivirus or add-ins leads to the downloading process again.
- Also, if your Outlook gets crashed while sending or receiving, it creates the same email, so to prevent it is important to delete double emails in Outlook.
What Happens When We Keep the Duplicate Emails?
- It will make the Outlook mailbox full, which will surely slow down the performance.
- Becomes difficult to find any important emails.
- The email management gets poorer & poorer because of the cluttering of doubles.
- There is a risk of loss of any new or unread important email.
And if you’re facing this kind of problem, kindly delete double emails in Outlook.
3 Effective Methods to Clear Double Emails in Outlook
1. Sorting and Deleting Manually
You can use Outlook sorting feature to identify and clear the duplicates:
- Navigate to Outlook inbox
- Press View to view settings, then click to sort.
- Sort double emails using filters like subject, date, body, etc.
- Select by Ctrl+A and delete double emails in Outlook individually.
Cons:
- This method is very time-consuming as you’ve to delete manually.
- It doesn’t provide much accuracy compared to other methods.
2. Use Outlook Clean Up Tool
It is a built-in feature offered by MS Outlook that allows users to delete doubles by their time and their size.
- Go to Outlook home tab
- Tap clean up, in which you can choose that if you want to clean up folder, conversation, or subfolder.
- Finally, confirm your move.
Cons:
- It only delete double emails in Outlook and not any other duplicate items.
- Risk of accidental data loss cannot be eliminated.
To prevent all these drawbacks, we recommend that you choose an automatic method that can easily clear duplicate emails in Outlook.
How to Delete Double Emails in Outlook Using an Automated Solution
If you’re working with many duplicate emails and want to get rid of them, try SysTools Outlook Duplicate Remover software, which quickly identifies and deletes double emails in Outlook without any data loss.
This professional tool can remove duplicate emails from Outlook, many more like calendar, tasks, notes, etc., using filters like date, subject, any file or time, which makes the process effective and efficient. Also, it avoids double emails in Outlook for the future, so your Outlook mailbox remains decluttered and empty of duplicates. Walk through its more features.
Strengths of this Automated Tool for Deleting Doubling Emails
- This software can bulk delete duplicate emails in Outlook in a single click.
- It preserves all data structures intact when removing similar messages.
- This is offered within and across folders, so users can add a file and a folder.
- Supports all versions of Microsoft Outlook
- Also, this expert tool supports many file types like PST, OST, and BAK.
How to Stop Double Emails in Outlook- Steps to Follow
- Install & run the suggested software on your system.
- Press Add file & folders tab to import Outlook-supported files
- It offers to add files within or across the folders.
- Select Destination on your system to store the result file.
- Select item type, choose mail as an option for delete doubles.
- You can apply filters to specify duplicate criteria like subject, date, time, etc.
- Click Ok as your Outlook doubling emails have been removed.
How to Avoid Getting Double Emails in Outlook- Prevention Tips
- Before deleting everything, always take a backup.
- Avoid importing the same supported file multiple times, preventing Outlook from doubling emails.
- Never sync the same account with another Outlook account.
- Also, always use a trusted and reliable tool to stop and delete double emails in Outlook.
Read More: How to Remove Virus Hard Drive
Conclusion
If you’re still wondering and facing a problem, never mind. In this article, we’ve discussed how to delete double emails in Outlook using both manual and automated tools, which can help solve and prevent similar issues in the future. While using manual methods, you might not be able to reliably; instead, using the aforementioned software, which helps you a lot in resolving errors. So, choose your methods wisely.